Get a deed signed and eWitnessed for HM Land Registry
This process complies with HM Land Registry (HMLR) guidance on the use of Conveyancer-certified electronic signatures. For Qualified Electronic Signatures (QES) see the QES section below.
Read Practice Guide 82 for full HMLR guidance.
To send a deed for electronic signing in accordance with Practice Guide 82:
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Upload the file you want to send
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In the Library, click on the newly uploaded template's title
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Add the relevant Participants, including witnesses, and the conveyancer
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Change the conveyancer's role to be an Approver (so they don't have to sign the document to execute it), then click Next
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Add fields for all Participants, ensuring all signers and witnesses have at least one signature field each. Also add a date field for the conveyancer — they must enter the execution date as the final step in the signing process. Then click Next
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Preview the document and review its settings on the Details & Set-up tab, optionally add a CC email to receive a copy of the executed document, then click Next
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Enter all Recipient details including mobile phone numbers (use the Let Previous Recipient Decide button to let a signer nominate their own witness), and click Send.
Important: The HM Land Registry requires 2FA for eWitnessing, even if both parties are signing on the same device. Make sure this is enabled in your Base Experience settings. Learn more here.
Qualified Electronic Signatures (QES) and HMLR documents
QES is supported for HMLR submissions. Legalesign integrates with Digidentity to provide QES, which means the entire document workflow — including all signers and relevant fields (such as the date field required by the conveyancer) — can be completed using QES through Legalesign.
See the Digidentity QES video guide for a walkthrough of the signing process.
Speak to one of our experts for help setting up conveyancing workflows. Contact us for more information.